Data Privacy Policy

DATA PRIVACY POLICY
Disclosure of Student Information

Rainy River Community College considers the following directory information and MAY RELEASE WITHOUT student’s written consent. Student may submit written request to withhold this information from being released.

  • name
  • address
  • field of study/major
  • date of birth
  • e-mail address
  • dates of attendance
  • weight/height of athletes
  • previous colleges attended
  • full-time/part-time status
  • telephone number
  • StarID
  • degrees/awards

Prior consent from the student is not required by the college to disclose information to the following:

  • school officials
  • schools in which a student seeks or intends to enroll
  • to Federal, State and local authorities involving an audit or evaluation of compliance with education programs
  • financial aid authorities
  • organizations conducting studies for or on behalf of educational institutions

The following information Rainy River Community College MAY RELEASE WITHOUT student’s written consent. Student may submit written request to withhold this information from being released.

  • disciplinary action taken against student (only to another institution student plans on attending)

The following directory information Rainy River Community College WILL NOT RELEASE WITHOUT student’s written consent.

  • social security number
  • academic skills assessment results
  • grades
  • immunization records
  • quarterly grade point average
  • cumulative grade point average
  • student identification number
  • transcript
  • cumulative credits earned

Student email addresses and Star ID numbers are defined as Limited Directory Data for enterprise technology related purposes internal to the Minnesota State Colleges and Universities system that are approved by System Office IT, including, but not limited to, inclusion of email addresses and Star ID numbers in a directory accessible to Minnesota State students and employees.

Students may request to inspect their educational records at any time by submitting a written request to the Registration Office. Requests will be complied with no later than 10 days from the date of the student’s request. If, after reviewing their educational records, a student believes there is inaccurate or misleading information on record, the student may submit a written appeal requesting the contested matter be changed or purged. After reviewing the student’s appeal RRCC will inform the student of their decision regarding the appeal. If the student does not agree with the decision of the college, they have the right to insert a written statement in their academic record explaining the discrepancy.

Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law prohibiting educational institutions from releasing non-directory information without students’ written consent.

Solomon Amendment effective March 29, 1997, states that schools that receive federal funds must comply with the Department of Defense’s request for directory information for students admitted and/or enrolled. Students who have submitted a request to have directory information withheld will not be included in information forwarded to the Department of Defense.

Notwithstanding any other provision of this policy, the following information is defined as Limited Directory Data for purposes of sharing with LeadMN so the association can communicate with their members: Student name, enrollment status (FT/PT), Student Change Code (NEW/RTN/DROP), e-mail address, permanent phone, permanent address, city, state, and zip code, and major.

RAINY RIVER COMMUNITY COLLEGE DOES NOT PUBLISH A STUDENT DIRECTORY.