Satisfactory Academic Progress Policy

Satisfactory Academic Progress (SAP)
Rainy River Community College and MnSCU Board Policy 2.9 requires that all students make satisfactory academic progress toward a degree, diploma, or certificate to remain in good standing. Additionally, federal and state laws require that a recipient of federal or state financial aid must make the minimum satisfactory academic progress standards to remain eligible for financial aid. The College believes that students are responsible for their own academic progress and for seeking assistance when experiencing academic difficulty.

The following academic standards are required of all students:

Satisfactory Academic Progress (SAP) measurements.

Part 1. SAP Qualitative Measure of Progress (GPA). All students are required to maintain a 2.0 cumulative grade point average (GPA). Students who do not meet the 2.0 minimum cumulative GPA standard will be placed on warning after they have attempted/registered for 1 or more credits. The College monitors students GPA each term. Grades of A, A-, B+, B, B-, C+, C, C-, D+, D, D- and F will be included in the GPA calculation.

Part 2. SAP Quantitative Measure of Progress.
Subpart A. Required Completion Percentage. All students are required to complete a minimum of 67% of their cumulative/attempted-registered credits. Students who do not meet the 66.67% cumulative completion percentage will be placed on warning after they have attempted/registered for 1 or more credits. Courses for which a student receives a letter grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, S and P are included in the calculation of cumulative credit completion percentage as courses successfully completed. Courses for which a student receives a letter grade of I, IP, N, NC, W, Z and F will be treated as credits attempted but not successfully completed. Audited courses (AU) are not counted.
Subpart B. Maximum Time Frame. All students are expected to complete their degree, diploma or certificate within an acceptable time frame. The maximum time frame in credits for financial aid recipients is 150% of the published credit length of the program major. For example, a program 60 credits in length would have a maximum timeframe of 90 credits. Students who choose to change programs or pursue a second degree may retain financial aid eligibility for the new program however, the student will have to complete this new program within 150% of the published credit length of the program. A maximum time-frame appeal must be completed. Credits attempted at Rainy River Community College as well as transfer credits that count towards the completion of the student’s new declared program of study, will be included in the maximum–time frame calculation.

Part 3. SAP Evaluation Period. The College evaluates Satisfactory Academic Progress at the end of each term; fall, spring and summer. Programs less than one year in length will be evaluated at the midpoint of the program. Non-standard sessions will be evaluated within the term in which they are transcripted (i.e. sessions that do not follow the normal start and end dates for the term).

Part 4. Failure to Meet SAP Standards
Subpart A.
1. Maximum Time-Frame (150%). If at the end of the term a student has exceeded the standard for measurement of maximum time frame (equal to 150% of their program length), the student will be suspended from financial aid eligibility.
2. Qualitative (GPA) or Quantitative (completion) Percentage. If a student has failed to meet the Qualitative and/or Quantitative standard, they will be placed on warning.
3. Reinstatement of Students on Probationary Status. If a student who has been on warning status has met the cumulative GPA and Completion Percentage standards, the student will be removed from warning status.
4. Suspension of Students on Warning Status. If a student on warning status has not met the cumulative GPA or Completion Percentage standards after the term of warning, RRCC will suspend the student upon completion of the evaluation. The student must then appeal to return to RRCC, if approved, the student will be on Probationary Status.
5. Continuation of Students on Probationary Status. If a student on probationary status completes the standards for the term (2.0 GPA and 67% completion rate), but has not met the cumulative standards they will continue on Probation until:
6. The student has met the cumulative gpa and completion rate standards, at which time the student's financial aid eligibility shall be reinstated, or
7. The student fails to meet the gpa and completion rate standards for the term (2.0 gpa and 67% completion rate), at which time the student will be suspended from financial aid eligibility immediately upon completion of the review, or
8. It is determined that it is not possible for a student to raise her or his GPA or course completion percentage to meet the cumulative gpa and completion rate standards before the student would reach the end of the program for which he or she is receiving financial aid, at which time the institution shall suspend the student from financial aid eligibility immediately upon completion of the evaluation.
Subpart B. Suspension of Students for Extraordinary Circumstances. Any student may be immediately suspended from RRCC and/or financial aid eligibility in the event of extraordinary circumstances, including but not limited to previously suspended (and reinstated) students whose academic performance falls below acceptable standards during a subsequent term of enrollment; students who register for courses and do not attend any classes; and students whose attendance patterns appear to abuse the receipt of financial aid.

Part 5. Notification. The College will notify a student in writing any time they are placed on a probationary or suspension status. If a student is suspended, he or she will be provided information on how to appeal the suspension status.

Part 6. Appeals. A student who is suspended has the right to appeal. Appeals are based on unusual or extenuating circumstances such as:

Death of a relative.
Personal illness, hospitalization or injury.
Military leave.
Changing majors or seeking to earn an additional degree.

All appeals must be submitted in writing and have documentation. Appeal forms can be found at the RRCC Records/Registration Office. The petition committee and financial aid office or designee will review appeals weekly or as demand necessitates. Results of the appeals will be mailed to the student immediately following a decision. Appeals of adverse decisions shall be considered by the Appeal Review Committee.
If an appeal is denied, the student has the right to petition the decision to the Provost.

Part 7. Reinstatement. To reinstate enrollment, a student must either meet the cumulative gpa and completion rate standards, or have an approved appeal. Neither paying for their own classes nor sitting out a period of time is sufficient to re-enroll in classes.

Part 8. Additional elements.
Subpart A. Treatment of Grades.
o Earned credits: Courses for which a student receives a letter grade of A, B, C, D, S or P are included in the calculation of cumulative credit completion percentage as courses successfully completed. Courses for which a student receives a letter grade of I, IP, N, NC, W, or Z will be treated as credits attempted but not successfully completed.
o Attempted credits: Credits for which a student is officially registered at the end of the drop period each term.
o Grade Point Average (GPA): Calculated using a grade point value for grades of A, B, C, D, and F. (P counts as a credit earned, but it carries no grade point value.)
Subpart B. Academic Forgiveness (forgiveness of prior grades). Is not available for financial aid recipients.
Subpart C. Audited Courses. Audited courses will not be funded by financial aid and are not included in satisfactory academic progress measurements.
Subpart D. Consortium Credits. Credits for which financial aid is received under a consortium agreement are included in the cumulative GPA, completion percentage, and maximum time-frame calculations.
Subpart E. Remedial/Developmental Credits. Remedial/developmental credits are included in the cumulative GPA, completion percentage, and maximum time frame components measurements of Satisfactory Academic Progress.
Subpart F. Repeated Courses. Courses may be repeated for an improved grade. Only the highest grade attained will be counted on the student's transcript.
Subpart G. Transfer Credits. Transfer credits accepted by RRCC are not counted as credits attempted for calculation of cumulative completion percentage, and grades associated will not be used in calculating cumulative GPA but transfer credits accepted by RRCC and applied toward a student's degree requirements will apply toward the maximum time-frame calculation (i.e. 150%).
Subpart H. Withdrawals. Credits for which a grade of "W" is received are considered attempted credits but not successfully completed credits. Thus, a "W" does not impact the GPA but does negatively impact the cumulative completion percentage.